Information on Personal Data Processing

Company ARGO22 s.r.o., ID No.: 24710237, with its registered office at Radniční 133/1, České Budějovice 1, 370 01 České Budějovice, registered in the Commercial Register maintained by the Regional Court in České Budějovice, Section C, Insert 23078 (hereinafter referred to as the “Company”), as the personal data controller hereby informs about the processing of personal data that takes place in connection with the operation and use of the website https://argo22.com/ and in connection with the services that the Company provides.

For any questions about privacy protection and the exercise of your rights, please use the e-mail address [email protected]

1.1. Entering into and performance of the Agreement

The Company provides its services on the basis of an agreement entered into with the given client (hereinafter as “Client”), in most cases concluded in accordance with the Company’s Terms and Conditions (hereinafter referred to as the “Agreement”). The Company processes the following personal data to negotiate and enter into the Agreement and its subsequent performance:

• identification and contact details of the Client – natural person (name, surname, company identification number, VAT number, registered office, e-mail, telephone),
• data from the communication with the Client and other data on the performance of the Agreement,
• billing information of the Client – natural person and details of the payment made for the services provided under the Agreement by Client – natural person to the extent of the payment method used (payment account number, payment identifier, date of execution).

Without the above data, it is not possible to enter into and/or perform the Agreement, i.e. without providing such data, it is not possible to provide the services. The legal basis for processing this data is the entering into and performance of the Agreement at the Client’s request.

1.2. Compliance with legal obligations

The Company has to process personal data where required by law. For this purpose, the Company processes, in particular, personal data to the extent required by the relevant legal regulations in connection with the Company’s obligation to keep accounts and for the performance of related tax obligations, or for the fulfilment of obligations imposed by the Act No. 499/2004 Coll., the Archiving Act.

1.3. Company’s legitimate interests

In justified cases, the Company may also process personal data on the legal basis that is the protection of its legitimate interests. However, the Company always thoroughly assesses and ensures that the interest in processing your data for this purpose does not unduly interfere with your privacy.

Identification of persons acting on behalf of the Client: They are typically members of statutory bodies, employees or other authorized persons who are not a party to the Agreement, but who enter into the Agreement on the Client’s behalf, communicate with the Company and otherwise act on the Client’s behalf. We need the personal data of these persons in order to communicate and negotiate through them with the Client for the purpose of entering into the Agreement and its further performance. Regarding these persons, we usually process the name, surname, e-mail, telephone number, delivery address, information about the job position or other relationship with the Client and data from communication with them.

Defense and enforcement of Company’s legal claims: The Company also processes personal data for the purpose of protecting its legitimate interest, which is to ensure the possibility of defending the Company in the context of potential legal disputes, court proceedings or inspections by state authorities or other public authorities. The Company processes this data in order to be able to prove, if necessary, that its acting was in accordance with its contractual obligations and legal regulations. For this purpose, we usually process the information about Clients and their representatives, information about the conclusion of the Agreement and the progress of its performance, data on any claims made or arising in connection with the Agreement or the Client.

 

We collect personal data primarily from you. We do not obtain any further information about data subjects other than that which they themselves provide to us. You are required to provide us only with accurate information and if your personal data changes, you shall update it.

We may transfer personal data under the conditions laid down by law to public authorities if we are required to do so by law, or if the public authority so requests within its competence.

We use the following processors for data processing:

• Google Ireland Ltd, Google Building Gordon House, Barrow St, Grand Canal Dock, Dublin 4, D04 V4X7, Ireland, provider of GSuite online platform and Google Analytics tools,
• HubSpot Ireland Limited, HubSpot House, One Sir John Rogerson’s Quay, Dublin 2, Ireland, provider of Hubspot online CRM platform,
• Slack Technologies Limited, Salesforce Tower, 60 R801, North Dock, Dublin, Ireland, provider of the Slack communication platform,
• Celonis, Inc., ID No.: 4973835 One World Trade Center 87th Floor New York, NY 10007 United States, provider of the “Make” integration platform; personal data is transferred outside the EU/EEA (to the USA) based on an adequacy decision issued by the European Commission within the Data Privacy Framework,
• Atlassian Pty Ltd., Level 6, 341 George Street, Sydney, NSW 2000, Australia, provider of software tools Jira and Confluence; personal data is transferred outside the EU/EEA (to Australia) based on Standard Contractual Clauses and adoption of additional safeguards to ensure adequate protection,
• BUDEX services s.r.o., IČO 082 20 964, se sídlem č.p. 67, 370 01 Planá, provider of accounting services,
• our contractors – you can request their up-do-date list at the contact e-mail address stated above.

The Company may disclose personal data to state and other public authorities for the purpose of exercising their legal duties and competences if required by law or by a decision or other act of the relevant state or other public authority.

The Company may also share the personal data to other independent controllers (e.g. providers of payment services, delivery service providers or legal or tax advisors).

Unless stated otherwise above, personal data is not transferred to a third country (i.e. outside the European Union or European Economic Area) by the Company. However, the personal data might be transferred to a third country by the respective processors. The Company ensures that any such transfers comply with the terms of applicable law and that the personal data and rights of data subjects enjoy adequate protection in the third country, in particular that the transfer is made either on the basis of a European Commission adequacy decision (to the US under the Data Protection Framework) or on the basis of standard contractual clauses in combination with other measures to ensure adequate level of protection.

Your personal data is processed manually in accordance with the respective purpose. Our employees or other people working for us may process your personal data. However, such persons may process personal data only under the conditions and to the extent specified above and are bound by the obligation to remain confidential about the personal data and security measures, the disclosure of which would compromise the security of personal data. Personal data may also be processed in an electronic form by automated means in our systems or systems of individual processors as mentioned above.

We always process personal data in accordance with the relevant legal regulations and ensure proper care and protection of such data. We care that you do not suffer harm to your rights, especially the right to human dignity and to your private and personal life.

4.1. Agreement with a Client

We process personal data for the purpose of entering into and performing the Agreement for the period of entering into and performing the given Agreement (i.e. for the period necessary to fulfil the obligations arising from it). Afterwards, we may also process personal data for the following purposes:

4.2. Compliance with legal obligations

We process personal data processed on the basis of compliance with our legal obligations within the time limits set by those laws.

We need to process the personal data required by the legislation regulating the tax and accounting obligations of the Company (typically, billing data and information about the performance provided) for accounting purposes and tax compliance. The duration of processing is 5 (five) years from the termination of the accounting period, and in the event of documents relevant for VAT payments it is 10 (ten) years from the termination of the tax period in which the transaction was performed. We archive relevant personal data in accordance with the requirements of the Act No. 499/2004 Coll., the Archiving Act for the period specified therein.

4.3. Legitimate interests

We continue to process personal data after the termination of the Agreement to protect our legitimate interests (i.e., to defend against potential claims by Clients or third parties, including in court) for the duration of the applicable limitation periods, which may last up to 15 (fifteen) years in the Czech Republic after the relevant event occurs. If a relevant claim is not applied, this period is typically 5 (five) years from the termination of the Agreement.

4.4. Longer processing

Personal data may be processed for longer than stated above if there is a relevant reason for further processing, typically an administrative or judicial proceeding for which the personal data is relevant.

First of all, you have the right to request access to your personal data, including obtaining a copy of all your personal data. You may do this using the e-mail address stated in the header of this document.

Your other rights:

We must always inform you about:

• the purpose of processing personal data,
• the personal data, or the categories of personal data subject to processing, including any available information as to its source;
• the nature of automated decision-making, including profiling, and information about the logic involved, as well as the significance and envisaged consequences of such decision-making for the data subject;
• the recipients or categories of recipients to which the personal data has been or will be transferred and, in the event of a transfer to a third country, appropriate safeguards relating to the transfer to ensure the security of the personal data;
• where possible, the envisaged period for which the personal data will be stored, or, if such period cannot be determined, the criteria used to set that period;
• where the personal data is not collected from you, any available information as to its source.

Your other rights include:

• ask us for explanation,
• require us to remedy the situation, in particular it may be by blocking, correction, completion, restriction of processing or destruction of personal data (right to be forgotten),
• request a copy of the personal data processed or request personal data concerning you in a structured, commonly used and machine-readable format, and transfer such data to another controller without us preventing such transfer in any manner.
• file an inquiry or complaint with the Office for Personal Data Protection, uoou.gov.cz, Pplk. Sochora 27, 170 00 Prague 7
• object to the processing of personal data concerning you.

Your personal data is protected. In particular, the following security means are used for this:

This version of the Information on Personal Data Processing is effective as from 1.5.2025.